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Licences and consents

Your event may require more than one licence or consent

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Licences and consents

Depending on your event, you may require other licenses and consents from us. 

These questions will help guide what other approvals may be required. Some applications require up to 90 working days to process.  
Talk to us early in your planning stage, email events@gdc.govt.nz with any questions. 

The first form you need to fill in is the application to Hold an Event

Where will your event be held? 

Council land

If you plan to hold it on any Council land, this includes public parks, sports grounds, reserves, beaches or any open space, then you need approval first.

Fill in our online booking form.  Do this early to check if the space is available.
The form and more information  book a park or reserve

Private property

If your event will be on private land you may require resource consent. Talk to our duty planner early to see what you need. 

Resource consent may also be needed if your event is not a permitted activity in the District Plan. Talk to our duty planner 

Do you need to close a road?

If your event involves any activities on a road or footpath you need to apply to temporarily close a road.

A Traffic Management Plan is required for any event that stops, delays or increases vehicle or pedestrian traffic.

Forms 

Temporary road closure form and information - temporary road closure  
Lodge application: at least 10 weeks prior to the event

Traffic management plan - information on what's required 
Lodge your plan with us, 20 working days prior to the event.

Every road closure must have a traffic management plan.

Food - selling or supplying

The event organiser is responsible for food safety. Food vendors must apply for a food stall licence.

Form

The form and more information - stall holder licence  
Lodge application: at least 20 working days before the event

Alcohol - selling, providing or allowing BYO

If you're selling, supplying or allowing BYO alcohol, or ticket sales include alcohol - you need to apply for a Special Licence.

If the event is planned for around Christmas / New Year your application needs to be lodged before mid-November.

Form

Form and more information - special licence form and fees 
Lodge application: at least 20 working days before the event

District Plan - does your event comply?

The event organiser is responsible to ensure the event complies with the District Plan. If the event is not a permitted activity in the District Plan, then a resource consent may be required.  Talk to our planning staff early.  

Form

Form and more information - resource consents forms, fees and processing times 
Lodge application: 90 working days for a notified consent. 20 working days for a non-notified consent

Signs - do you plan to have signage?

All temporary signs must be kept on the site of the event. There can only be one portable sandwich board sized sign in the road reserve. Any other signs in any public place will require resource consent. 

Form

Form and more information - resource consent forms and fees 
Lodge application: at least 20 working days before the event

Marine water activities

If you're planning any activities in or around beaches or rivers, you need approval. Our marine areas extends from Mahia to just past Lottin Point.

Form

Marine Event Application [PDF, 259 KB]
Lodge application: at least 40 working days before the event

Your venue - temporary structures

Any structures such as a marquee over 100m2, a platform or stage higher than 1.4m or a lighting tower require consent. We need to ensure structures, including tents and marquees, meet fire safety requirements.

Your application must be approved and an inspection carried out before your event takes place. Talk to our duty building inspector for advice.

Form

Building consent fo erect a temporary structure
Deposit required

Amusement device

If you plan to operate an amusement device such as a merry-go-round, you need a certificate of registration of an Amusement Device from Worksafe New Zealand - visit their website (external link)   

Waste management - toilets, wastewater and rubbish

Talk to us if your event will require toilets on septic tank systems and rubbish and recycling stations. 

Form

Trade waste consent - Temporary Discharge of Liquid Wastes 

Rubbish and recycling information

Fire permit - fire in the open or fireworks

You need a fire permit for an open fire, that includes hangi.
For fireworks displays you need to provide a certificate for an outdoor pyrotechnic display.

Form

Form and more information - applying for a fire permit 
Lodge application: at least 5 days for open fire.
Talk to our rural fire team early in the planning about using fireworks. 

Accommodation

If you plan to offer temporary camping type accommodation, you need approval first.

Form

Temporary Camping Ground [PDF, 102 KB] 
Lodge application: at least 20 working days prior to event

Health and safety

Health and safety is a priority when organising events. A health and safety management plan is required.
Some events will require a site safety plan and a security plan.
Talk to us for more information.

Need more advice?

Talk to us early in your event planning stage. Our staff can guide you on the consents and licences you may require.  Email your questions to events@gdc.govt.nz

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